I heart reference management

I was having a glance through the ALIA PD Postings April email, and one of the reports piqued my interest, as it was about positioning the library in the digital workflow of research in the age of social media.

The report did a comparison of some of the reference management programmes that are available. I'm lucky enough to have an institutional license to EndNote, which means that I use EndNote to keep track and to organise all of my references. This is not only handy for when I'm writing a paper or report, but also for my keeping track of the literature I want to read for my own professional development. And being the true organise-y librarian that I am, I absolutely LOVE it.

For those of you who may not be familiar with reference management software, these are computer programmes that allow you to keep track of the bibliographic details of journal articles, books, reports or other literature- kind of like your own personal database!

And the beauty of it, is that it lets me not only keep all of my references in the one place, but also to find and attach the full text pdf to each citation, organise all off my papers into groups AND insert references into a Word document according to a particular referencing style. SUCH a handy time saver! But it does mean that the more and more I use it, the more references I add to my EndNote library, therefore the more paranoid I am about backing it up, in case I lose all of those glorious articles!

I must admit that I have a bit of an EndNote bias, seeing as I can access it from work. I know many other institutions use other reference management tools, such as RefWorks, and that there are several free tools that enable the socialisation of reference management, eg Zotero and Mendeley. EndNote is moving into this area, via EndNote Web, which allows you to share references via the cloud. I'm keen to spend some more time becoming more familiar with EndNote Web, but I do know that there is less leeway to customise referencing styles and the like, which is a feature that is enabled in the desktop version.

I've also been meaning to set aside time to have a play around with Zotero and Mendeley, and I'm keen to hear from anyone who has used these before (or any other tool for that matter!)

What's your favourite reference management software and why? 

~ Crystal ~

Learning to Learn by Distance

By Amelia Carlin

Like many MIS students, I am conducting my studies online by Distance Education. After a rather
long on-campus university career, studying from afar presented many challenges and opportunities
to develop new skills. I want to share with you some of my experiences, and the resources I drew on
to support my journey in long distance learning.

The week I started my MIS degree was the same week I relocated to a country on the other side of
the world. Distance education carries certain requisites - primary amongst these being access to
the Internet. The best connectivity in my studio apartment was to be found about a metre outside
the window (I was on the 7th floor) which proved challenging in the rain (see photo). Sometimes I found myself trying to find hotspots waving the laptop around like a butterfly net trying to snag invisible butterflies. A low point was trudging to a local fast-food restaurant at midnight in the rain to use their Wifi to upload my first assignment after my connection disappeared.

That low point leads me to my main discussion: that distance learning can take a bit of getting
used to, but once you draw on and develop the skills and find the right tools, it can be incredibly
rewarding. Distance learning fosters a range of aptitudes such as self-discipline, self-motivation, time
management and the ability to create networks of peers. These skills are of course inherent in face-
to-face tuition but with distance learning, I feel that they become more pertinent.

As mentioned, an initial challenge was locating reliable Internet. That is where public libraries saved
me; I signed up for 5 public library cards in as many days and I was soon on greeting terms with the
welcome desk staff (greetings were all I could do at that stage!). Now with internetivity (= internet +
connectivity), I could focus on time-management.

I trialled a few methods but settled on the Pomodoro Technique. This helped me to breakdown and
prioritise work into tasks, structuring my time and prompting me to organise my thoughts when
it came down to the nitty gritty of assignment writing. Although a basic tool, I shouldn’t overlook
the importance of using online calendars to map out subject timetables and schedule assignment
reminders. Planning ahead becomes especially important with the time-difference being so great.
For example, email correspondence with lecturers and tutors can take place over the course of days,
as working hours and public holidays don’t coincide. In addition, 1 am scheduled university system
downtimes are in the middle of the day here, so it pays to be prepared.

I use bibliographic software (Endnote) to organise and link readings and research for assignments,
and I put articles onto my e-reader making study more portable and available whenever the
opportunity might arise (e.g. whilst waiting in lines to get library cards!).

Lastly, without the immediacy of physical classes, a big challenge can be self-motivation. For me,
this is where friends and colleagues in the library field came to the rescue*. They are an invaluable
resource as support networks, sounding boards and motivators. University online forums also
provide means to connect and communicate. Tapping in to these resources can alleviate the sense of
isolation that very-distant-education can engender and can help you stay on track.

The inherent flexibility of distance learning fosters new skills and develops old ones; preparation,
tools and peer networks can go far in enhancing the experience. It would be great to hear about the
tools and skills you have found indispensable in your learning journey.


Amelia works at the American Library in Paris

* And I would like to take this opportunity to give my profuse thanks to you all!